Borrowing
Complete list of borrowing privileges and information about overdue fines and procedures
Borrowing Privileges by Patron Type
The following are the privileges available to patrons with Claremont Colleges Library cards. Borrowers are responsible for all items checked out on their account, including awareness of due dates.
For current students, staff, and faculty of The Claremont Colleges, as well as visiting scholars, your campus ID will serve as your Library card. You can access the Library’s e-resources using your campus login credentials (CAS).
Information for alumni, community members, and other visitors is available on our Access for Visitors page.
Undergraduates from The Claremont Colleges (Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College) through their junior year.
- Book Limit:
- 60
- Loan Period for Books:
- One Semester
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Senior Undergraduates are students from The Claremont Colleges (Pomona College, Claremont McKenna College, Scripps College, Harvey Mudd College, and Pitzer College) who are in their final year/term of their degree program.
- Book Limit:
- 100
- Loan Period for Books:
- One Semester
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Students from Claremont Graduate University and Keck Graduate Institute.
- Book Limit:
- 140
- Loan Period for Books:
- One Semester
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Current employees from Pomona College, Claremont Graduate University, The Claremont Colleges Services, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute.
- Book Limit:
- 100
- Loan Period for Books:
- One Year
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Full-time tenure-track faculty from The Claremont Colleges: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute.
- Book Limit:
- Unlimited
- Loan Period for Books:
- One Year
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Part-time faculty from The Claremont Colleges: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute.
- Book Limit:
- 100
- Loan Period for Books:
- One Semester
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Emeritus faculty designated by one of The Claremont Colleges: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute.
- Book Limit:
- 60
- Loan Period for Books:
- One Semester
- Resource Sharing Privileges:
- Yes
- Off Campus Access to Databases:
- Yes
- E-book Access:
- Yes
Retired faculty and staff from The Claremont Colleges: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute.
- Book Limit:
- 10
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- No
- Off Campus Access to Databases:
- No remote access. Access to most databases using public computers located in the Library.
- E-book Access:
- No remote access. Access to some e-books using public computers located in the Library.
Faculty from other academic institutions participating in reciprocal agreements with The Claremont Colleges Library.
- Book Limit:
- 10
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- No
- Off Campus Access to Databases:
- No remote access. Access to most databases using public computers located in the Library.
- E-book Access:
- No remote access. Access to some e-books using public computers located in the Library.
Scholars from other academic institutions who are affiliated with one of The Claremont Colleges for instruction or research purposes. In order to have borrowing privileges, you will need a campus ID card issued by your sponsoring campus, and to access electronic resources you will need network credentials issued by your sponsoring campus.
- Book Limit:
- 60
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- Yes (if sponsoring campus issues network credentials)
- Off Campus Access to Databases:
- Yes (if sponsoring campus issues network credentials)
- E-book Access:
- Yes (if sponsoring campus issues network credentials)
Students officially registered as auditors in one or more classes at The Claremont Colleges (TCC). In order to have borrowing privileges, you will need a campus ID card issued by the TCC campus you are registered with, and to access electronic resources you will need network credentials issued by that campus. If you are not issued a TCC ID card or network credentials, you may be eligible for a Community Borrower Card or Community Access Card (see our Access for Visitors page for more information).
- Book Limit:
- 60 (with TCC ID card)
- Loan Period for Books:
- Semester (with TCC ID card)
- Resource Sharing Privileges:
- Yes (if campus issues network credentials)
- Off Campus Access to Databases:
- Yes (if campus issues network credentials)
- E-book Access:
- Yes (if campus issues network credentials)
Graduates from The Claremont Colleges: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute.
- Book Limit:
- 20
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- No
- Off Campus Access to Databases:
- No remote access. Access to most databases using public computers located in the Library.
- E-book Access:
- No remote access. Access to some e-books using public computers located in the Library.
Staff from the California Botanic Garden.
- Book Limit:
- 20
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- No
- Off Campus Access to Databases:
- No remote access. Access to most databases using public computers located in the Library.
- E-book Access:
- No remote access. Access to some e-books using public computers located in the Library.
Children ages 16-22, spouses, and domestic partners of faculty/staff who work at The Claremont Colleges.
- Book Limit:
- 20
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- No
- Off Campus Access to Databases:
- No remote access. Access to most databases using public computers located in the Library.
- E-book Access:
- No remote access. Access to some e-books using public computers located in the Library.
Consists of residents of the City of Claremont, in addition to residents of Los Angeles County, San Bernardino County, and Orange County. Note these patron types have different procedures for acquiring a community borrower library card.
- Book Limit:
- 10
- Loan Period for Books:
- 28 Days
- Resource Sharing Privileges:
- No
- Off Campus Access to Databases:
- No remote access. Access to most databases using public computers located in the Library.
- E-book Access:
- No remote access. Access to some e-books using public computers located in the Library.
Renew Your Books
Once you log in to your account, select the box next to each item you want to renew or “Select All” and then hit the “Renew Items” button. Please note that not all items are eligible for renewal. Please contact us if you have any questions.
Return Your Books
Return items using the bookdrops outside the library or by bringing them to the Main Services Desk.
The outdoor bookdrops are located at:
- Dartmouth Avenue and Eighth Street (across from CGU)
- Columbia Avenue and Ninth Street (across from CMC’s Kravis Center)
To return items by mail, send to:
The Claremont Colleges Library
Attn: User Services
800 North Dartmouth Ave
Claremont, CA 91711
Note: When returning items to the library via mail, please make sure to keep any tracking information or documentation in case there are any issues. The Library is not responsible for items returned by mail that are never received.
Overdue Items
Help with Renewals
We will do what we can to help you avoid replacement fees. You can log in to your library account via the library homepage to renew any items eligible for renewal.
Due Date Reminders
All notifications will be delivered via email.
- One (1) courtesy reminder is sent two (2) days before an item is due.
- A second (2nd) notice will be sent approximately two days after the book is due if it has not been renewed or returned.
- Failure to receive an overdue notice does not exempt you from obligation to the due date.
Lost Books
- Borrowers are billed for materials which are damaged or lost.
Claims Returned
- If you believe you have already returned an item that is still on your account, please notify us at library@claremont.edu.
- Once notified, we will search the Library for the item three times over the course of a month. If the item is found, we will immediately remove it from your account. If the item is not found, the item will remain on your account until it is returned or replaced.
Replacement Fees
- Items that are long overdue are considered lost. Borrowers will be billed for the replacement cost of the item.
- Please be aware that an unpaid bill suspends student, faculty, and staff borrowing privileges. All borrowers must reconcile their accounts (return items or pay replacement costs) before borrowing or renewing.
- Replacement fees may be paid via debit or credit at the Main Services Desk or by calling the Library at (909) 621-8150. To ask about submitting your own replacement copy, please contact us at library@claremont.edu.
- See below for replacement fee information.
Course Readings are considered lost and billed once they are 24 hours overdue. This is to ensure access to these resources to the entire Claremont Colleges community.
- Billed after:
- 24 hours overdue
- Replacement fee:
- $100.00 (or cost of item if more expensive)
- Billed after:
- 30 days overdue
- Replacement fee:
- $100.00 (or cost of item as invoiced by lending library)
- Billed after:
- 7 days overdue
- Replacement fee:
- Cost of item replacement
- Billed after:
- 7 days overdue
- Replacement fee:
- $100.00
- Billed after:
- 30 days overdue
- Replacement fee:
- $100.00 (or cost of item if more expensive)
Research Assistant Cards
Faculty of The Claremont Colleges can request to grant a student Research Assistant (RA) privileges, which will allow them to check out items on behalf of the faculty member.
To obtain a Research Assistant Card
- The faculty member should email the Library at library@claremont.edu from their campus email address. The email should include:
- The name of the student.
- When the card should expire: Typically by semester. Must be one year or less (this can be extended later).
- The Library will process the request and notify the faculty member when it is complete.
How Research Assistant Cards work
- The student will use their own campus ID, but at checkout, should notify Library staff that they want to borrow on behalf of the faculty member.
- Library staff will then check the items out on a proxy account. The items will appear on the faculty member’s account, but it will say they were checked out via proxy by the student.
- RA cards cannot be used to request items on behalf of the faculty member, but they can be used to pick up requested items once they are available (items must be requested by the faculty member and not the RA). Faculty delivery is also available.
- Expiration dates: Items checked out via proxy can not be borrowed past the expiration date of the proxy account. This will differ from the faculty member’s expiration date and may cause items checked out via proxy to be due earlier and be ineligible for renewal.
- If the RA is still current, please notify us at library@claremont.edu and we will update the expiration date of the Research Assistant Card.
- If the RA is no longer current, but the faculty member still wishes to keep the borrowed items, please contact us at library@claremont.edu, and we will transfer the items directly to the faculty member’s account.
Please note: Faculty are responsible for all items checked out on their accounts, including those done by proxy. If you wish to terminate a proxy account at any time, please email us at library@claremont.edu.
Questions about Borrowing?