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Resource Sharing ( ILL )

You can request resources from other libraries through our Resource Sharing service.

Resource Sharing Login

What is Resource Sharing?

If you can’t find what you’re looking for at The Claremont Colleges Library, we can help you. Submit a Resource Sharing request (also known as ILL or Interlibrary Loan) and library staff will search libraries around the world to find a copy for you.

Articles requested via Resource Sharing may often be delivered within hours. Other materials usually arrive within two weeks. You will receive an email when your materials are ready.

Because many other institutions are not lending print items, we are currently only able to fill requests for digital copies of book chapters and articles, and e-books, when available. See our COVID-19 updates to learn more about what services are available online.

Who is eligible

Resource Sharing services are available to current students, staff, and faculty (including Adjunct and Emeritus) of The Claremont Colleges.

Contact Us: illiad@claremont.edu | (909) 607-4591

COVID-19 Updates

Learn more about how COVID-19 has impacted Resource Sharing. Get updates and links to important and helpful information.

Due to an increase in the number of requests for scans of articles and chapters we may not respond as quickly as we have in the past. We will do our best to respond to your request as quickly as possible. Thank you for your patience and understanding.

PRINT ONLY REQUESTS

If an item is only available in print and there is no suitable e-option available we will offer two options to TCC students, faculty, and staff to obtain a print copy that is already owned by the library.

  1. Mailing books to home addresses on a limited basis (no more than 5 per person and limited to home addresses in the continental U.S.). Please submit a Resource Sharing Book Request form. When the form prompts you to answer the question “How would you like this item delivered?,” please be sure to select “E-copy if available, if not home delivery of print is fine” from the options in the drop-down menu. Then add your mailing address to the box below this. 
  2. Pick-up book service for unlimited number of books for those willing and able to come into the library M-F, 9-5pm (although the library is closed we will check the books out and leave them on a book cart in the South Entrance hallway near Connection). Please submit a Resource Sharing Book Request form. When the form prompts you to answer the question “How would you like this item delivered?,” please be sure to select “Library owns a print copy I would like to pick up” from the options in the drop-down menu.

COURSE READING AVAILABILITY

As of 3/26/20 the Library has acquired e-copies of course readings for which we have records (from the Huntley bookstore) and an electronic copy is available for us to license. This covers about 80% of all course readings. Please check this Course Reserves page on the library’s website to see if an e-option is available.

COURSE READING SCAN REQUESTS

If the Course Reading title is not available online scans may be requested by TCC faculty via Resource Sharing to post on their Sakai or Canvas sites. Please specify which sections of the book are most important for us to scan. Read this article for more information: Access to Course Materials for Remote Teaching (3/18/2020)

Students can request chapter scans of course reading texts, but most or full scans of print only texts can only be provided to faculty, in accordance with Fair Use and the Teach Act. Students are encouraged to let their professors know they need access to course readings so they can submit scan requests via the Resource Sharing Book Request Form.

WE APPRECIATE YOUR PATIENCE DURING THE TRANSITION

Be advised that due to an increase in the number of scanning requests and the limited staff working on site in the building we may not respond as quickly as we have in the past. We will do our best to meet your request as quickly as possible. Our ability to continue to go into the library building may change without notice. Please visit the Library’s Coronavirus news page for the latest updates

We will continue to acquire copies of articles and book chapters for titles we do not own (as long as other libraries remain open and provide this service to us).

Due to the move of many colleges and universities to remote work, we are changing our workflows for providing access to books we do not currently own. Instead of borrowing print materials we will be attempting to fill all book requests by purchasing an e-copy. If no e-copy is available we will be unable to fill your request at this time.

For book requests that have not yet been processed, we will be “cancelling” those requests and asking the requesters to re-submit their request if they still want us to pursue obtaining an e-copy of the title.

If you have an ILL book checked out we are asking that you hold onto it and the Library will request renewals from the lending library on your behalf.

For physical requests that were delivered from lending libraries since last week, Resource Sharing staff will be contacting faculty and staff to determine if they would like these books delivered to their offices or homes.

We are asking graduate and undergraduate students to reach out to us to request home delivery. Please contact: illiad@library.claremont.edu

Things to Know
  • You can view requests, download items and renew requests via your Resource Sharing Account
  • Electronically borrowed articles are available through servers for 30 days
  • Print materials borrowing period may vary as it is determined by the loaning/home institution. Please note:Because many other institutions are not lending print items, we are currently only able to fill requests for digital copies of book chapters and articles, and e-books, when available. See our COVID-19 updates to learn more about what services are available online.
  • Materials can be recalled by their home institution at any time (even before your due date)
  • Resource Sharing items are not eligible for renewal
  • Interlibrary Loan items come wrapped in a band with information about where they came from and who borrowed them. Keeping that band in place ensures staff can remove the item from your account upon return.

Requesting an Item through Library Search

Learn how to use the Get This Item button to request articles and print books. For ebooks, media and course reserves, please contact your Subject Librarian.

Frequently Asked Questions
  • Look up the item in our online catalog, Library Search.
  • Once you have found the item you want, look for the “Get This Item” button on the item’s catalog page.
  • This button will take you to a Resource Sharing form. Sign in with your Claremont Colleges network login and fill out the form to request your item.
  • Provide complete citation information for the item you want. Leaving out information may result in a delay of getting the requested materials.

Resource Sharing is free for current students, staff, and faculty of The Claremont Colleges.

Article and chapter requests delivered electronically are typically available within 24-48 hours.
Print and media resources can take longer and are, on average, available within 8-10 business days. Depending on the types of materials being requested, some items may take longer to obtain.

Effective February 10, 2020 the library will hold your books at the Main Services Desk for 3 weeks after you are notified. You will get regular reminders of this timeline. If you do not pick up the item(s) requested or contact us, we will return the items from the lending library.

Because many other institutions are not lending print items, we are currently only able to fill requests for digital copies of book chapters and articles, and e-books, when available. See our COVID-19 updates to learn more about what services are available online.

Articles: Articles will be sent to you electronically as a PDF. Articles are kept on the Resource Sharing server for only 30 days.

Print and media resources: The lending library will determine the length of the loan period and stipulate any restrictions on the use of the item (for example, library use only). Materials are held for pickup at the Main Services Desk in the library. Present your college ID to pick up the material. Items are subject to recall by the lending library at any time.

If renewals are available from the lending libraries, renewals are automatically requested for you. If the renewal has been approved, we will update your library account with the new due date and notify you via email.

User Responsibilities

It is important to maintain strong borrowing relationships with our lending libraries. Because we depend on these relationships for continued borrowing, the loan and fine policies pertaining to these items are aligned with the owning libraries’ policies and are less flexible than our normal policies.

Overdue items:
Due dates are set by the lending libraries. Please return your items promptly when they are due. For more details, please see our Borrowing policies .
Recalled items:
Items are subject to recall by the lending library at any time. If an item is recalled, you will receive an email with the new due date. Please return these materials to the Main Services Desk.
Lost/damaged items:
If an item borrowed through Resource Sharing is lost or damaged, the borrower is responsible for the replacement cost and any associated fees. Items that are overdue past 30 days will be considered lost.
Copyright Notice

The Claremont Colleges Library reserves the right to refuse a request for material if fulfillment of the order would involve violation of copyright law.

Resource Sharing staff are guided by Title 17 of the U. S. Code  and to CONTU guidelines  which provide guidance on Sections 107  and 108  of the U. S. Copyright Act.

Under fair use, a “reasonable” amount of journal articles may be requested through resource sharing. CONTU guidelines suggest using the “rule of five”: for copies of material requested from issues published in the last five years, only five articles may be requested in a calendar year from a single title. The sixth article and any following are subject to copyright royalties.

It is important that users adhere to the copyright restrictions on material requested through Resource Sharing. Material obtained through Resource Sharing should be used for one’s personal research and should not be shared with others or used for profit. Resource Sharing material may not be used for course reserves.

Get Additional Help
Michelle Levers
Resource Sharing Coordinator