Uploading Theses & Dissertations to Scholarship @ Claremont
Scholarship@Claremont (S@C) is a growing archive and academic record of the scholarship and publications produced by students, faculty, and staff of The Claremont Colleges.
Examples of undergraduate theses in S@C:
Unrestricted online access to your thesis for anyone, anywhere in the world to view, download, and cite, at no cost.
Reasons to choose OA:
- Increases visibility of your work, potentially leading to improved job prospects or acceptance in graduate school.
- Your work will be discoverable in Google, Google Scholar, WorldCat, and other search engines.
- You’ll get a permanent URL that can be emailed, linked to, and posted on resumes, job applications, personal websites, etc.
- Receive monthly download reports that tell you how often your thesis is viewed.
- Preserves your work as part of the academic record of your college.
Restricts access to the IP range of the Claremont Colleges, requiring a login to access. Only current students, faculty and staff will have access. All others will only be able to see a brief record describing your thesis.
Reasons to choose Campus Access Only:
- You may not feel comfortable having the world see your undergraduate thesis for various reasons, but you are okay with current and future Claremont Colleges students, faculty, and staff seeing your work.
- Be advised: we regularly get requests to provide access to theses that have Campus Access Only licenses, since a brief record is still discoverable online. We may contact you asking if it is okay to share or if you want to change your license.
Restricts access upon upload, for a limited period of time.
Reasons to embargo:
- You intend to publish all/part of your thesis
- The thesis is a result of participation in ongoing faculty research
- Pending patent applications
- Pending litigation
Requesting exemption from upload means that you will not provide online access to your work at all.
Reasons to request an exemption:
- Sensitive data or information in your thesis that you can’t or don’t want to anonymize or redact
- Lack of confidence in your scholarship
- Unable to meet fair use exception(s) or obtain copyright permissions
To request an exemption, fill out an Exception Request Form and have it signed by your faculty reader and the Dean of Faculty (Consult your college registrar’s web page for more details and forms: CMC, Scripps).
- You retain your copyright after you upload your thesis/dissertation to S@C.
- By uploading your thesis/dissertation, you do agree to give the library the “non-exclusive right” to distribute your work over the Internet and to preserve the digital file. This means is that you give the library the right to display your work as part of S@C, but that won’t stop you from sharing it or disseminating it or adapting it as you see fit.
- Be sure to do a Fair Use Analysis before uploading your thesis/dissertation, especially if you use content that is protected by copyright (e.g. images, graphs/charts, interviews, videos, music, etc.). If you don’t meet fair use, you will need to seek permission from the copyright holders.
There is currently no formal policy regarding CGU thesis and dissertation submission to S@C, with the exception of MFA projects:
- MFA graduate students are required to upload images taken of their artwork in the final MFA exhibit.
- MFA graduate students are encouraged to upload their thesis statements as well.
- Virtual galleries are created for the MFA exhibits linking individual exhibits to the students’ thesis statements. See an example gallery here.
- To upload your CGU MFA project to S@C, follow these detailed instructions.
All other CGU students can choose to upload their thesis/dissertation by following the S@C General Upload Instructions
There is currently no formal policy regarding HMC thesis submission to S@C. However, the Mathematics Department and Environmental Analysis Program both encourage submission.
- HMC’s Mathematics Department recommends that all theses be submitted to S@C in order to provide a record of the program and access to the research.
- The Math Department System Administrator will upload your thesis for you.
- See HMC’s Mathematics Senior Thesis Handbook for more information.
- HMC students in Environmental Analysis are encouraged to upload their theses. Follow the S@C General Upload Instructions, but be sure to include the additional information outlined below in the EA section.
- All other HMC students can choose to upload their thesis following the S@C General Upload Instructions
There is currently no formal policy regarding KGI thesis/dissertation submission to S@C.
- All KGI students can choose to upload their thesis/dissertation following the S@C General Upload Instructions
There is currently no formal policy regarding Pitzer thesis submission to S@C. Two intercollegiate programs–Keck Science and Environmental Analysis–do encourage submission:
- Pitzer students in Keck Science: Follow the S@C General Upload Instructions, but be sure to include the additional information outlined in the Keck Science section of this page.
- Pitzer students in the Environmental Analysis program: Follow the S@C General Upload Instructions but be sure to include the additional information outlined in the EA section of this page.
- All other Pitzer students can choose to upload their thesis following the S@C General Upload Instructions
There is currently no formal policy regarding Pomona thesis submission to Scholarship@Claremont.
- The intercollegiate Environmental Analysis program encourages upload. Students in this program should follow the S@C General Upload Instructions but be sure to include the additional information outlined in the EA section of this page.
- All other Pomona students can choose to upload their thesis following the S@C General Upload Instructions
All Scripps students are required to upload their theses to S@C.
- Scripps Office of the Registrar includes Thesis Forms, Guidelines, Submission Process, Deadlines, and Policies.
- Scripps Senior Thesis Scholarship@Claremont Deposit Policy (Ratified on November 14, 2013)
- Scripps students in the Keck Science program: Be sure to include the additional information outlined in the Keck Science section of this page.
Follow the S@C General Upload Instructions with these additions:
- Get your professor’s permission if your thesis is a result of ongoing faculty research.
- Once you select your home college’s Upload Option in S@C, enter:
- W.M. Keck Science Department as the first department
- Then your major department (e.g., Biology, Chemistry, Physics) as the second.
S@C is not connected to Proquest Dissertations & Theses database. Submitting your dissertation to ProQuest is a separate process from submitting to S@C.
Benefits of uploading to ProQuest
- Increases the discoverability of your work:
- Collocates many (but not all) dissertations from many (but not all) universities into one searchable system; this makes discovery of dissertations much easier.
- Shares metadata with major subject databases expanding the discoverability of your dissertation (MLA, PsycInfo, ERIC, etc.).
- Preserves submissions on microfilm, which helps to ensure long-term availability and preservation of dissertations.
Potential concerns about uploading to ProQuest
- While ProQuest gives authors small royalties from each dissertation sale, it keeps the majority of the profits for itself.
- If you only submit to ProQuest and not to Scholarship@Claremont, you will be limiting access to those who are affiliated with an institution that subscribes to the ProQuest Dissertations & Theses database or can afford to purchase a copy of the work from ProQuest.